Personal Training Agreement Template
A personal training agreement sets out what a trainer and client have agreed to before the first session: the package, the price, the cancellation terms, and an acknowledgment that exercise carries some inherent risk. Download the ready-to-fill template below, or read exactly what it needs, field by field.
Download the Personal Training Agreement
A complete, ready-to-fill PDF — 14 clauses, blanks for every detail, and a signature block for both parties. Free, no email, no account. Read it and adapt it before you use it; the cover page explains what it can and cannot do for you.
Need the other party to sign it too? Send it for signature with a full audit trail and a tamper-evident seal on the finished file — they never need an account. See pricing.
This is a template, not legal advice
This document is a general-purpose template provided for information only. It is not legal advice, it does not create a lawyer–client relationship, and nobody has reviewed it against your situation.
Laws differ by country, state and province, and they change. A clause that is standard in one place can be unenforceable — or illegal — in another. Terms that are ordinary between two businesses can be void in a consumer or employment context.
Read every clause before you use it, fill in every blank, and delete anything that does not apply. For anything high-value, unusual, or that you could not afford to lose a dispute over, have a qualified lawyer in your jurisdiction review it before it is signed.
What to include
Trainer & client names
Full legal names and contact details for both the trainer (or studio/gym entity) and the client.
Session package / frequency
How many sessions are included, how often they occur, session length, and whether it’s a fixed term or ongoing.
Fees & payment schedule
Price per session or package, when payment is due (upfront, monthly, per session), and accepted payment methods.
Cancellation / rescheduling policy
How much notice is required to cancel or move a session, and what happens to fees for late cancellations or no-shows.
Health & liability waiver acknowledgment
The client confirms they are physically able to participate, discloses relevant health conditions, and accepts the inherent risk of exercise.
Facility rules
Where sessions take place (gym, studio, client’s home, outdoors), any facility-specific rules, and who is responsible for equipment.
Signatures & date
Both the trainer and client sign and date the agreement before the first session.
Common mistakes to avoid
- Leaving the cancellation policy vague — "reasonable notice" invites disputes. Put an exact number of hours or a fee.
- Skipping the health waiver because the client "looks fine." It exists precisely for the injury nobody predicted.
- Not stating whether unused sessions in a package expire, roll over, or are refundable.
- Forgetting to specify who supplies equipment and who is liable if it’s damaged or malfunctions.
Get this agreement signed
Fill in the template above and send it to your client for signature — free to start, no credit card required. The free plan covers up to 5 documents a month with a sealed PDF and audit certificate. If you only need to sign your own copy, use the free browser tool instead.