Event Venue Rental Agreement

Venue lets Renter use the premises located at (the "Premises") for (the "Event").

The Event takes place on . Renter and Renter's vendors may access the Premises for setup starting at , the Event itself runs from to , and Renter, all guests and all vendors shall vacate the Premises, with all of Renter's property, decorations and rented equipment removed, no later than on .

Renter may use the following areas of the Premises: . Any other area of the property is off-limits to Renter and Renter's guests unless Venue agrees otherwise in writing.

Renter expects approximately guests at the Event. This is a planning estimate only and does not raise or lower the maximum occupancy limit stated in clause 5.

The total rental fee for the Premises for the Event is . Renter shall pay a non-refundable booking deposit of on signing this Agreement to hold the date, which is credited against the total rental fee. This booking deposit is separate from, and does not replace, the damage deposit in clause 3.

The balance of the rental fee is due no later than . Payment is made by . If the balance is not paid by that date, Venue may treat this Agreement as cancelled by Renter under clause 4 and re-let the date to another party.

If the Event runs past the end time stated in clause 1, Renter shall pay an overtime charge of for each additional hour or part-hour, payable immediately after the Event or deducted from the damage deposit under clause 3. Any additional fee for extra setup time, extended parking, extra staff or equipment not included in the total rental fee is quoted and agreed in writing before it is provided.

Renter shall pay Venue a refundable damage deposit of no later than . Venue holds the damage deposit as security for Renter's performance of this Agreement and may draw on it, in whole or in part, for any of the following:

1. damage to the Premises, its fixtures, furniture or equipment beyond ordinary wear and tear;

2. cleaning beyond what a normal, tidy event requires, including removal of decorations, spills, or trash left behind after the load-out deadline in clause 1;

3. guest attendance in excess of the maximum occupancy stated in clause 5;

4. a violation of the alcohol, noise or curfew requirements in clause 6;

5. unauthorized use of an area of the property outside those listed in clause 1;

6. unpaid overtime charges under clause 2; and

7. loss of or damage to any equipment Venue rented or loaned to Renter for the Event.

Renter may cancel this Agreement by written notice to Venue. The booking deposit under clause 2 is non-refundable in every case. Beyond the booking deposit, the amount Renter owes on cancellation depends on how much notice Renter gives before the Event date:

1. more than before the Event: no further amount is owed, and any part of the rental fee already paid beyond the booking deposit is refunded within ;

2. between that period and before the Event: Renter owes of the total rental fee, less the booking deposit already paid;

3. fewer than before the Event: the full rental fee is due and owing, less the booking deposit already paid.

The Premises has a maximum occupancy of persons, as set by the Premises' certificate of occupancy, fire marshal rating or equivalent local approval. Renter shall not permit the number of people present on the Premises at any time — guests, vendors and staff combined — to exceed that figure, regardless of the guest count Renter expected under clause 1.

Venue may conduct a headcount at the door and may refuse entry, or require guests already inside to leave, to keep attendance within the maximum occupancy. Exceeding the maximum occupancy is a material breach of this Agreement and grounds for Venue to end the Event immediately under clause 11, in addition to withholding the corresponding amount from the damage deposit under clause 3.

Renter shall keep all aisles, exits, fire lanes and doorways clear of furniture, decorations, cables and equipment at all times during setup, the Event and load-out, and shall comply with the applicable fire code and any specific condition of Venue's occupancy permit that Venue notifies Renter of in writing before the Event, including any requirement for a fire watch, security personnel or additional exits at guest counts above .

Alcohol may be served at the Event only as follows: . Where Renter or Renter's vendor serves alcohol, Renter is responsible for obtaining any permit, license or one-day event authorization that applicable law requires for that service, and for providing Venue with proof of it no later than days before the Event.

Any person serving alcohol at the Event shall verify the legal drinking age of each person served, shall not serve a person who is visibly intoxicated, and shall carry liquor liability (dram shop) insurance naming Venue as an additional insured, with a certificate provided to Venue before the Event, in addition to the general liability insurance required by clause 8.

Amplified sound and live music must comply with the noise ordinance of the jurisdiction where the Premises is located. Outdoor amplified sound must end by , and all amplified sound, indoors and outdoors, must end by . If Venue receives a noise complaint or a notice from a local authority during the Event, Renter shall reduce the volume immediately on Venue's request; a repeated or uncorrected violation is grounds for Venue to end the amplified sound, or the Event itself, without any refund of the rental fee or damage deposit.

Renter may hire its own caterer, DJ, decorator and other vendors for the Event, subject to Venue's reasonable approval and any minimum insurance requirement Venue notifies Renter of. Each outside vendor shall carry general liability insurance of at least and provide Venue with a certificate of insurance no later than days before the Event.

Renter shall give Venue the name and contact details of every outside vendor at least days before the Event. Vendors may access the Premises only during the load-in and load-out windows stated in clause 1, unless Venue agrees to an earlier or later time in writing. Use of any on-site kitchen or warming area is limited to .

Venue is not a party to any contract between Renter and a vendor and is not responsible for a vendor's performance, conduct or work product. Renter is responsible for its vendors' compliance with this Agreement, including the occupancy, alcohol, noise and rules-of-use clauses, as if the vendor's acts were Renter's own.

Renter shall obtain and keep in force through the Event a general liability insurance policy covering the Event, with a minimum coverage of , naming Venue as an additional insured, and shall give Venue a certificate of insurance no later than days before the Event.

Renter shall indemnify Venue against claims, losses and expenses arising from the Event, including claims by a guest or vendor, except to the extent caused by Venue's own negligence or breach of this Agreement. Venue's own property and liability insurance covers the building and Venue's own operations; it does not cover Renter's guests, Renter's or a vendor's property, or gifts, cash or valuables brought onto the Premises for the Event, and Venue is not liable for the loss, theft or damage of any such property.

Renter and Renter's guests and vendors shall comply with Venue's rules of use, including the following:

1. no open flame, other than candles fully enclosed in a non-flammable container, without Venue's prior written approval;

2. no confetti, glitter, rice, birdseed or similar loose decoration, unless Venue states otherwise in writing;

3. no nails, screws, staples, tape or adhesive on walls, ceilings, floors or fixtures without Venue's prior written approval;

4. smoking, where permitted at all, only in the area Venue designates;

5. no illegal substances or activity on the Premises; and

6. no item on Venue's written list of prohibited items, provided to Renter before the Event.

Venue and Renter shall conduct a walk-through of the Premises before the Event begins and again after load-out ends, to record the condition of the Premises, ideally with photographs, so any damage or excess cleaning can be identified against a known starting condition.

By the load-out deadline in clause 1, Renter shall remove all of Renter's and Renter's vendors' property, decorations, equipment and trash from the Premises and leave it in the same condition it was in at the start of the Event, ordinary wear and tear excepted. If Renter does not, Venue may deduct a cleaning fee of from the damage deposit under clause 3.

Within days after the Event, Venue shall return the damage deposit, less any amount properly withheld under clause 3, together with a written statement itemizing any deduction.

If Renter materially breaches this Agreement before or during the Event — including exceeding the maximum occupancy, an uncorrected alcohol or noise violation, or use of an unauthorized area — Venue may end the Event immediately, require Renter, guests and vendors to leave the Premises, and involve law enforcement if needed, without owing Renter a refund of the rental fee or booking deposit, and without prejudice to Venue's right to draw on the damage deposit under clause 3 or to pursue any other remedy available at law for amounts the deposit does not cover.

If Venue is unable to make the Premises available for the Event for a reason within Venue's control, Venue shall refund every amount Renter has paid, including the booking deposit and damage deposit, within . Neither Party is liable to the other for a failure to perform caused by an event beyond that Party's reasonable control, including fire, flood, natural disaster, government order or a closure of the Premises required by a public authority; if such an event prevents the Event from taking place, the Parties shall first attempt to agree a rescheduled date, failing which Venue shall refund every amount Renter has paid other than the non-refundable booking deposit.

This Agreement and any dispute arising out of it are governed by the laws of , and the Parties submit to the jurisdiction of the courts of .

This Agreement is the entire agreement between the Parties about the rental of the Premises for the Event and replaces any earlier quote, proposal or understanding about it. It may be amended only in writing signed by both Parties. Neither Party may assign this Agreement without the other's written consent. If any provision is held unenforceable, the rest continues in force, and a failure to enforce a provision is not a waiver of it. Notices under this Agreement must be in writing and sent to the address stated for that Party above, or to and .

This Agreement may be signed in counterparts and by electronic signature, each of which is an original and all of which together form one agreement. Until both Parties have signed, this Agreement is a draft and binds no one.