Equipment Purchase Agreement Template
An equipment purchase agreement covers a sale that isn’t finished at signing — the specifications and serial numbers of what’s being bought, when and where it’s delivered, who installs it, the test it has to pass before the buyer accepts it, and whether the buyer is relying on the manufacturer’s warranty instead of the seller’s. Download the ready-to-fill template below, or read the field-by-field checklist first.
Download the Equipment Purchase Agreement
A complete, ready-to-fill PDF — 8 clauses, blanks for every detail, and a signature block for both parties. Free, no email, no account. Read it and adapt it before you use it; the cover page explains what it can and cannot do for you.
Need the other party to sign it too? Send it for signature with a full audit trail and a tamper-evident seal on the finished file — they never need an account. See pricing.
This is a template, not legal advice
This document is a general-purpose template provided for information only. It is not legal advice, it does not create a lawyer–client relationship, and nobody has reviewed it against your situation.
Laws differ by country, state and province, and they change. A clause that is standard in one place can be unenforceable — or illegal — in another. Terms that are ordinary between two businesses can be void in a consumer or employment context.
Read every clause before you use it, fill in every blank, and delete anything that does not apply. For anything high-value, unusual, or that you could not afford to lose a dispute over, have a qualified lawyer in your jurisdiction review it before it is signed.
What to include in an equipment purchase agreement
Seller & buyer details
Full legal business names, entity types and states of formation for both parties — this is a business-to-business instrument, not a consumer sale.
Equipment schedule with specifications and serial numbers
Make, model, key specifications and serial number (or asset tag) for every item — the schedule the rest of the agreement refers back to as "the Equipment."
Purchase price and payment milestones
The total price plus how it splits — typically a deposit on signing, a portion on delivery, and the balance on acceptance, not one lump sum up front.
Delivery date, location and risk of loss
Where and when the equipment arrives, and the precise point risk of loss shifts from seller to buyer — usually delivery, not payment or title.
Installation responsibility and site readiness
Who installs it (seller or a third party buyer arranges), what installation includes, and what the buyer must have ready — power, space, permits — before it can happen.
Acceptance testing procedure and period
A defined test the equipment must pass, a window to run it in, and what happens if it fails — cure, retest, replacement or rejection.
Manufacturer warranty pass-through
Seller assigns the original manufacturer’s warranty to the buyer instead of giving its own, and disclaims its own implied warranties beyond that pass-through.
Title transfer and governing law
When ownership actually passes (commonly on payment in full, which can be later than delivery), plus which state’s law and courts govern a dispute.
Why an equipment purchase needs more than a bill of sale
A bill of sale works when a sale is already complete — money and equipment change hands in the same moment, and there’s nothing left to happen. Buying equipment that has to be shipped, set up on site, and proven to actually work before you’d call the deal done is a different transaction, and it needs three things a bill of sale doesn’t cover: delivery terms, an installation process, and an acceptance test.
Delivery fixes the date, the location, and — separately from when title transfers — the exact point risk of loss moves from seller to buyer. Without that last piece stated explicitly, it’s genuinely unclear who eats the cost if the equipment is damaged in transit.
Installation assigns who actually sets the equipment up — the seller, or a third party the buyer arranges — and what the buyer has to have ready beforehand: power, space, permits, and a site that’s accessible and safe to work in. Skipping this is a common source of delay disputes, since an installation held up by an unfinished electrical run looks a lot like a missed deadline if nobody wrote down whose job the electrical work was.
Acceptance testingis what turns “does it work” from an argument into a checklist: a defined procedure, a fixed window to run it in, and a clear sequence if it fails the first time — cure, retest, and only then replacement or rejection. Tying the final payment to passing that test, rather than to delivery alone, is what gives the buyer real leverage if the equipment doesn’t perform.
None of that is what a bill of sale is for. If your transaction is genuinely instant — equipment handed over as-is, on the spot, nothing left to do — the equipment bill of sale template is the simpler, correct document. This one is for everything short of that.
Common mistakes to avoid
- Using a plain bill of sale for equipment that still needs to be delivered, installed and tested. A bill of sale records a completed, as-is transfer — it has no mechanism for "what if it doesn’t work when we plug it in," which is exactly the risk a capital equipment purchase carries.
- Paying the full price before the equipment has passed acceptance testing. Tying payment to delivery and acceptance milestones, not to signing, is what gives the buyer real leverage if the equipment shows up damaged or doesn’t perform to spec.
- Leaving risk of loss undefined. Without a stated transfer point, it’s genuinely unclear whether the seller or the buyer eats a loss in transit — say so explicitly, and don’t assume it tracks whenever title happens to pass.
- Treating "seller’s warranty" and "manufacturer’s warranty" as the same thing. Many equipment sellers give no warranty of their own and instead pass through the manufacturer’s — if that’s the deal, the agreement has to say so explicitly, or the buyer may assume it has recourse against the seller that it doesn’t.
- No defined acceptance test, so "does it work" becomes a dispute instead of a checklist. A vague sense that the buyer will "try it out" isn’t a procedure — write down what’s being tested, for how long, and what happens if it fails the first time.
- Site readiness assumed rather than specified. Installation delays caused by a buyer’s unfinished electrical work or missing permits are a common source of disputes over whose fault a late start was — put the requirements in writing before the installation date is fixed.
Get your purchase agreement signed
Fill in the template above and send it to the other party for signature with a free Evenseal account — 5 documents a month, no card required. Only need your own copy signed? Self-sign for free with no account at /sign-pdf.
Not legal advice — review the manufacturer’s actual warranty terms and any equipment-specific regulatory requirements before relying on this template alone.